Student Complaints and Appeals
Occasionally students will face a challenge or concern that requires assistance from one or more campus offices. This website was created to assist students with finding the right people and procedures to get their questions answered and their concerns resolved.
At 老澳门资料, students are our first priority. They are also vital partners in ensuring the effectiveness of our institution and its learning environments. Students are strongly encouraged to pursue an informal resolution to matters of concern prior to entering the formal process; such efforts are more likely to result in a timely conclusion. Students are also strongly encouraged to begin their pursuit of an informal resolution by having a face-to-face meeting with the faculty member, supervisor, or other person in the area where the concern has arisen. Academic colleges and other 老澳门资料 administrative units may establish their own policies and procedures for addressing reported student concerns. In most cases, unless otherwise defined by university policy, this entails bringing the concern to the attention of the person or office where the concern arises. If dissatisfied with the response, the student may contact the appropriate area supervisor, director, department chair, or dean for resolution. If a concern cannot be resolved through informal means, a student may file a formal written complaint in accordance with university procedures.
The 老澳门资料 considers student concerns filed using the following university procedures to be formal written student complaints Procedures for resolution vary based upon the nature of the complaint.
- General Contact Information
- Academic Appeals
- Non-Academic Appeals
- Other Complaints
- Student of Concern
- State University System Board of Governors complaints
- Southern Association of Colleges and Schools Commission on Colleges Complaints
- Florida State Authorization Reciprocity Agreement Complaints
General Contact Information
To aid in the timely conclusion of a complaint or appeal through an informal resolution, general contact information is provided below. There is a link to the 老澳门资料 Faculty and Staff Public Directory to locate a phone number for a particular person. There are links to the Faculty and Staff directories for the Colleges that have them. The main phone number is provided for four Administrative Units and information is provided about the 老澳门资料 Ethics Hotline.
Contact | Information |
---|---|
Student Ombudsman | Student Affairs - Student Ombudsman |
Public Directory | |
Colleges with Directories | |
Administrative Units |
Office of Student Success -
The Graduate School -
Distance Learning - (904) 620-DLSS (3577)
Controller's Office -
President's Office -
|
老澳门资料 Ethics Hotline | To report fraud, compliance and ethics concerns go to , a third party hotline provider, to ensure the safe, secure and anonymous reporting. For more information about the 老澳门资料 Ethics Hotline, Lighthouse, additional contact information and any FAQs go here: 老澳门资料 Ethics Hotline Information Page |
Academic Appeals
Type | Procedure | Responsible Unit | Policy/Reg |
---|---|---|---|
Grades |
Appealing Academic Grades (Not related to academic misconduct) |
Academic Affairs/ Provost | |
Academic Misconduct | Conduct Appeals |
Office of the Dean of Students | Student Code of Conduct |
Satisfactory Academic Progress | To appeal the loss of financial aid due to academic progress, fill out the Satisfactory Academic Progress Appeal Form | Enrollment Services - Student Financial Aid | Financial Aid Satisfactory Academic Progress Policy 2.0460P |
Petition Academic Policy | If extenuating circumstances affected your academic performance, One-Stop Student Services gives the procedures and the policies that can be petitioned. | Registrar | - |
Appealing Graduate Program Decision | The procedure to appeal a suspension or dismissal decision by a graduate program is in section three of Policy 2.1010P | Academic Affairs/ The Graduate School | Appealing Graduate Program Decision Policy 2.1010P |
Non-Academic Appeals
Type | Procedure | Responsible Unit | Policy/Reg |
---|---|---|---|
Enrollment Appeals | File an Enrollment Services Appeals :
|
Enrollment Services - Admissions Processing | - |
FAFSA Special Circumstances | If special or unusual circumstances are not reflected on the FAFSA, contact One-Stop Student Services to discuss the situation. One-Stop is located at Hicks Hall, Bldg 53, Suite 1700. The phone number is |
One-Stop Student Services | - |
Enrollment Appeals | Freshman Admission Requirements and Appeals | Office of Admissions | - |
Medical Withdrawal Appeal |
To seek a Medical Withdrawal you must submit a Medical Withdrawal Application. It is recommended that students review the Dean of Students Office web page for details
To appeal a denied medical withdrawal, submit the following forms:
Call the Office of the Dean of Students at
|
Office of Dean of Students | Withdrawal Policy 2.0190P |
Parking Citation | Appealing Parking Tickets | Parking and Transportation Services | Parking Regulation 9.0010R |
Parking Fee | To appeal the Parking Services Fee:
|
Parking and Transportation Services | Parking Regulation 9.0010R |
Residence Life | To appeal Housing and Residence Life sanctions, go to Appeals section on the Housing and Residence Life Rules and Conduct Procedures webpage | Housing and Residence Life | Resident Handbook |
Student Conduct |
Refer to sections G and L of the Student Conduct Code for victim's rights in the conduct process and procedures on appeals, respectively. |
Student Conduct | Student Conduct Code 5.0010R |
Student Fees | Student Fee Refunds and Petitions | Student Financial Services | Tuition and Fee Refund Regulation 11.0090R |
Library Fine Appeals | Thomas G. Carpenter Library Policies | Thomas G Carpenter Library | - |
Other Complaints
TYPE | PROCEDURE | RESPONSIBLE UNIT | POLICY/REG |
---|---|---|---|
Alleged FERPA Violations | The Family Educational Rights and Privacy Act (FERPA) allows students to file a complaint about the university's failure to comply with FERPA requirements at the | Records and Registration | US Department of Education - FERPA |
Alleged Discrimination Violations | Equal Opportunity and Inclusion | Non-Discrimination, EOD regulation 1.0040R | |
Student Health Services | Student Health Services - Patient Rights and Responsibilities | Student Health Services | - |
Alleged ADA Violations | Go to the Student Accessibility Services - ADA Grievance Procedures to file a grievance for failure to comply with the American Disabilities Act | ADA/ Section 504 Compliance Officer/ Office of the President | - |
Alleged Title IX Violations |
To file a complaint due to sex discrimination, first go here:
If not resolved, then go here:
|
Equal Opportunity and Diversity | - |
Student of Concern
TYPE | PROCEDURE | RESPONSIBLE UNIT |
---|---|---|
Supporting Our Students (SOS) | Supporting Our Students Program
|
Office of the Dean of Students |
State University System Board of Governors complaints
If a student asserts non-compliance with state law or the State University System (SUS) of Florida Board of Governor (BOG) regulations, a complaint form may be submitted to the BOG.
PROCEDURE | RESPONSIBLE UNIT |
---|---|
Southern Association of Colleges and Schools Commission on Colleges Complaints
Complaints against a Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) member institution for possible violations of its Principle of Accreditation, the Core Requirements, and policies or procedures can be made through SACSCOC. Disputes between individuals and member institutions will not be reviewed.
PROCEDURE | RESPONSIBLE UNIT |
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Florida State Authorization Reciprocity Agreement Complaints
Out-of-state Distance Education students from State Authorization Reciprocity Agreement (SARA) states, who have completed the internal institutional grievance process and the applicable state grievance process, may appeal non‐instructional complaints to the Florida SARA Postsecondary Reciprocal Distance Education Coordinating (PRDEC) Council. Complaints that arise in regard to allegations of dishonest or fraudulent activity with regard to interstate distance education are investigated by the FL-SARA portal entity.
PROCEDURE | RESPONSIBLE UNIT |
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