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New Web App users must first request a new account, following the instructions here, allow two (2) business days for account creation. Exceptions to the request deadlines will not be granted due to not having an active Web App account. 

ÀÏ°ÄÃÅ×ÊÁÏ Student Organizations and Departments:

• Tabling and Small Meeting Rooms - 3 business days in advance
• Market Days - 5 p.m. the Wednesday prior
• Medium Meeting Rooms, Ballroom, Amphitheater, and events at the Green, Union Lawn, and Osprey Plaza - 6 business days in advance
• Events involving sound outdoors, complex diagrams, Catering Prep Space, or technical setups - 15 business days in advance
• Complex Events* - 45 business days in advance

External Groups (including ÀÏ°ÄÃÅ×ÊÁÏ Alumni):

• Tabling and Small Meeting Rooms - 10 business days in advance
• Market Days - 5 p.m. the Wednesday prior
• Medium Meeting Rooms, Ballroom, Amphitheater, Catering Prep Space, and events at the Union Lawn and Osprey Plaza - 15 business days in advance 
• Complex Events* - 90 business days in advance

*Complex Events include, but are not limited to: security, third-party vendor contracts, high attendance, modifying building hours, liability releases, work orders, special staffing requests, walks/5Ks, sound outdoors, alcohol, complex diagrams, temporary building permits, technical set-ups, or other similar components.

ÀÏ°ÄÃÅ×ÊÁÏ groups: Submit through Web App system.

Non-ÀÏ°ÄÃÅ×ÊÁÏ groups: Submit through the new Web App system.

Please note that your reservation is not made until you have received an email confirmation from the Student Union Administration Office.

Rooms

1 - $12 Service Fee, if a/v equipment is needed

2 - $12/hr Service Fee, 1 person minimum, for event setup, if static set up is not used

3 - $12/hr Service Fee, 2 person minimum, for event setup

4 - $12/hr Staffing Fee, 1 person minimum, if Technical Associate is needed for the entirety of the event

Outdoor Spaces

 For information about free speech and expression on campus visit .

1 - All other outdoor spaces not listed have no corresponding prices.

2 - $5 tabling fee, 2 table maximum

3 - $12/hr Service Fee, 1 person minimum, for event setup

4 - $12/hr Staffing Fee, 1 person minimum, if Technical Associate is needed for the entirety of the event

To maximize availability of meeting space for Student Organizations and support student engagement, the following meeting reservation structure will go into effect Spring 2025 for Registered Student Organizations and Greek chapters/councils.

• Applicable on weekday evenings during Fall and Spring terms (Monday through Friday).
• Student Organizations must use the Web App Reservation Templates labeled “WEEKDAY EVENING” to submit recurring meeting requests.
• Access begins no earlier than the block start time and ends at the block end time. Your setup, meeting activities, and clean up must all fit within the meeting block window.
• Time between blocks is for Student Union staff to audit space and ensure it is ready for the next group.
• Space setup will not be altered in any way between meeting blocks. Groups are required to return setup to original condition before departure.
  • Small Conference Room setup includes permanent conference tables with rolling chairs, stack of extra chairs, projector, computer podium, presentation remote, whiteboard and markers, and several rolling tables for materials/check-in. The permanent conference tables may not be moved.
  • Medium Meeting Room setup includes projector, computer podium, presentation remote, whiteboard and markers, (3) rolling tables for materials/check-in, furniture setup as listed in chart below, and a stack of (10) extra chairs. Tables may not be moved.
• Exceptions may be requested for special circumstances by emailing su.reservations@unf.edu.