iContracts Naming Convention
Division Prefixes
| AA | Academic Affairs |
| AF | Administration and Finance |
| ATH | Athletics |
| DAA | Development and Alumni Affairs |
| PRES | President's Office |
| SA | Student Affairs |
Contract Name
(Division) - (Document Title) - (Vendor Name) - (Document Category)*
Example: AF - Systems Maintenance Services - SMS Inc. - Primary Document
*Document Category not required as part of iContract name.
Examples of Document Category:
Primary Document
Change Order
Amendment
Milestones
(Milestone Name) - (Contract Name)
Example: Contract Expiration - AF Systems Maintenance Services - SMS Inc. - Primary Document
Examples of Document Category:
Certificate of Insurance
Contract Expiration
Contract Renewal
Activities
(Activity Name) - (Contract Name) - (Vendor Name)
Example - ITS Review - AF Systems Maintenance Services - SMS Inc.
Workflow Stages Names
Owner - Dean, Director, Department Head
老澳门资料 Signature - Signature of 老澳门资料 delegated authority
Execution - Vendor/Independent Contractor Signature
Archived - Contract is no longer in effect
Workflow Standards
Divisional VP review required after Owner review.
The Reviewers or Activities function to be used for anyone other than approvers in the workflow.