Delegations of Authority
Delegations of Authority are intended to supplement the authority granted to the 老澳门资料 Board of Trustees and the University President in Chapter 1001, Part IV, Florida Statutes (2007), resolutions and regulations of the Florida Board of Governors, the Resolution on Presidential Authority adopted by the 老澳门资料 Board of Trustees on July 16, 2018 and 老澳门资料 regulations, policies and procedures.
The Delegations of Authority contained herein are valid for the period or purpose specified in the delegation or until revoked by the delegator in writing. Most delegations cannot be further delegated and are subject to other limitations. Please carefully review the text of any delegation before acting.
Although addressed to individuals, the Delegations are intended to delegate the specific authority described to the office and title of the recipient delegee.
In the case of the President's prolonged absence from the office, the Temporary Leadership in the Event of the President's Absence delegation allows for the Provost and Vice President of Academic and Students Affairs to assume all of the authority and responsibility of the President until the Board of Trustees takes further action.
If you have a situation in which you need a copy of an original Delegation of Authority, please contact mstumph@unf.edu .
Delegations of Authority
| Delegated Authority | From | Designee | Additional Information |
|---|---|---|---|
|
Annual Certification to Florida BOG of 老澳门资料's Compliance with BOG Regulation 10.002 |
President |
AVP Research |
Shall not be further delegated. |
|
Certify Rules |
President |
VP & General Counsel |
Attend administrative hearings applicable to state universities and to certify rules. Shall not be further delegated. |
|
Budgeting & Accounting |
President |
Chief Budget Officer |
Shall not be further delegated. |
|
Corporate Secretary Certifications |
President |
VP & General Counsel |
Shall not be further delegated. |
|
Custodial Responsibility for Property & Equipment |
President |
All VPs |
Authorizes further delegation of this responsibility to the appropriate department heads (AVPs, deans, directors & chairs) within each officer's area of responsibility. |
|
Executive Director 老澳门资料 Foundation |
President |
VP, University Development & Alumni Engagement |
Shall not be further delegated. |
|
Information Security Manager |
President |
Director of IT Networking |
Shall not be further delegated. |
|
Intercollegiate Athletic Program |
President |
Director of Athletics |
Shall not be further delegated. |
|
Issuance of Human Resources Notices and/or Communications |
VP Administration & Finance |
AVP A&F (Hale) |
May be further delegated to the Director, Office of Human Resources |
|
Recording & Disposal of Lost & Abandoned Personal Property |
President |
Director, Police & Public Safety |
Shall not be further delegated. |
|
University Data |
President |
Director, Institutional Research |
To certify & manage the submission of data to the State University Management System, BOT regulation 3.007 Shall not be further delegated. |
|
Whistle-blower Complaints |
President |
Chief Audit Executive |
Authorized to receive and investigate whistle-blower complaints. Shall not be further delegated. |
| Delegated Authority | From | Designee | Additional Information |
|---|---|---|---|
| Administrative & Professional Personnel | President | All VPs | The Provost & VP Academic Affairs my further delegate authority to the Associate Provost |
| Faculty | President | Provost & VP Academic Affairs | Shall not be further delegated. |
| Delegated Authority | From | Designee | Additional Information |
|---|---|---|---|
| International Travel | President | All VPs | The Provost & VP Academic Affairs my further delegate authority to the Associate Provost |
| Membership & Dues in Professional and/or Other Organizations | President | All VPs | The Provost & VP Academic Affairs my further delegate authority to the Associate Provost |
| Moving Expenses | President | All VPs | The Provost & VP Academic Affairs my further delegate authority to the Associate Provost |
| Outside Employment / Activity | President | All VPs | Shall not be further delegated |
| Sponsored Credit Institutes | President | Provost & VP Academic Affairs | Shall not be further delegated |
| State University Research Commercialization Assistance Grants | President | Provost & VP Academic Affairs
AVP for Research & Sponsored Programs |
Shall not be further delegated |
| - | - |
| Delegated Authority | From | Designee | Additional Information |
|---|---|---|---|
|
Academic Agreements, which include but are not limited to: Affiliation Agreements, Articulation Agreements, Agency Agreements, Contracts with partner institutes; Grants, Memoranda of Understanding, Memoranda of Agreement, extensions & renewals thereof. |
President
|
Provost & VP Academic Affairs |
Any further delegation of this authority shall not be granted below the level of Dean / Director and a copy provided to the Office of the General Counsel. |
| Academic Agreements | Provost & VP Academic Affairs | Executive Assistant to the Provost, Director of Planning, AA | |
| Academic Agreements | Provost & VP Academic Affairs | Associate Director Career Services Center, COAS | Limited to Cooperative Education Agreements for COAS |
| Academic Agreements | Provost & VP Academic Affairs | Dean, CCEC | Limited to Cooperative Education Agreements for CCEC |
| Academic Agreements | Provost & VP Academic Affairs | Executive Director, Florida Institute of Education | Limited to Cooperative Education Agreements for FIE |
| Academic Agreements | Provost & VP Academic Affairs | Dean, Graduate School | Limited to agreements between the Board of Trustees and a graduate student of the University relating to the publication and distribution of his or her thesis or dissertation. These contracts include thesis and dissertation availability agreements and similar contracts, including any extensions, renewals or amendments of those contracts. |
| Athletic Agreements | VP Administration & Finance | Director Athletics |
Contracts for University athletic teams to compete. Shally not be further delegated. |
|
Business & Finance Agreements, which include, but are not limited to: Contracts, Memoranda of Understanding, Leases, Licenses, Memoranda of Agreement, Purchase Orders, Forms, Letters of Agreement, Applications, extensions & renewals thereof. |
President |
VP Administration & Finance |
VP A&F will sign contracts less than $500,000 and forward to the President for signature contracts greater than $500,000. Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel. |
|
Construction and Land Use Agreements |
President |
VP Administration & Finance |
Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel. |
|
Construction Change Orders |
President VP Administration & Finance |
VP Administration & Finance AVP A&F (Hale) |
Shall not exceed the sum of $75,000 for any single change order. May be further delegated to the Director, Campus Planning, Design & Construction |
|
Construction, Repair & Renovation of Facilities |
VP Administration & Finance |
AVP A&F (Hale) |
Authority is limited to contracts that do not exceed $75,000 in price. |
|
Employee Supplement Check Requisitions for DSOs |
President |
VP Administration & Finance |
Shall not be further delegated. |
|
Food Truck Letters of Permit |
VP Administration & Finance |
AVP A&F (Smyth) |
Shall not be further delegated. |
|
Foundation Agreements, which include, but is not limited to: Contracts, Memoranda of Understanding, Memoranda of Agreement, Forms, Letters of Agreement, Applications, extensions & renewals there of. |
President |
VP University Development & Alumni Engagement |
Any further delegation of this authority shall not be granted below the level of Dean / Director and a copy provided to the Office of the General Counsel |
|
Housing & Residence Life Agreements |
VP Administration & Finance |
Senior Director, Housing & Residence Life |
Shall not be further delegated. |
|
Independent Agents Relating to the Recruitment of International Students |
VP Administration & Finance |
Dean, Enrollment Management |
Any further delegation of this authority shall be in writing prepared by the Office of the General Counsel and should align authority with effective organizational assignments of responsibility. |
|
International Exchange Agreements, which include but are not limited to: Memoranda of Understanding, Memoranda of Agreement, Letters of Agreement, Contracts, Licenses,eExtensions & renewals thereof. |
President |
Provost & VP Academic Affairs |
Shall not be further delegated. |
|
IPTM Agreements, which include, but are not limited to: Contracts, Memoranda of Understanding, Leases, Licenses, Memoranda of Agreement, Purchase orders, Forms, Letters of Agreement, Applications, extensions & renewals thereof. |
President |
VP Administration & Finance AVP A&F (Smyth) |
Limited to contracts less than $500,000. Contracts greater than $500,000 or that stipulate "president's original signature" shall be forwarded to the President. |
|
MOCA Business Agreements, which include, but are not limited to: Certificates, Contracts, Deeds, Notes |
President |
VP Administration & Finance |
Shall not be further delegated. |
|
Mutual Aid Agreements |
President |
Director, Police & Public Safety |
Shall not be further delegated. |
|
Outside Legal Counsel & Professional Expert Agreements |
President |
VP & General Counsel |
Negotiate, approve, execute & administer these contracts. Shall not be further delegated. |
|
Perquisites |
President |
VP Administration & Finance |
Shall not be further delegated. |
|
Personal Action Forms, Overtime Forms, OPS Contracts & OPS Personnel Action Forms |
President |
All VPs |
Personnel Action Forms can be further delegated as appropriate by the VPs. |
|
Purchasing & Contracting |
VP Administration & Finance AVP A&F (Smyth) |
AVP A&F (Smyth) Director, Procurement Services Associate Director, Procurement Services |
Only to the extent that the total sum of any such purchase order or contract does not exceed $500,000. Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel. |
|
Sponsored Research Trust Fund Agreements, which include, but are not limited to: Contracts, Cooperative Agreements, Memoranda of Agreement, Grants, Purchase of Service Contracts, Purchase Orders |
President |
AVP Research |
Contracts & grants for no more than $500,000 may be approved & executed by AVP Research. Contracts & grants for more than $500,000 but less than $1,000,000 must be approved by AVP Research but executed by VP AA. Contracts for more than $1,000,000 must be approved & executed by the President. May further delegated to Director, Grants & Contract Accounting, approval & signature authority for contracts no more than $25,000. |
|
Use of Space in University Facilities by Third Parties |
President |
VP Administration & Finance |
Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel. |
|
Use of space in recreation fields, 老澳门资料 Arena, Field House, 老澳门资料 soccer / track stadium, baseball stadium & tennis complex |
VP Administration & Finance |
Senior Director, Department of Recreation & Wellness |
Shall not be further delegated. |
|
Use of space in the John A. Delaney Student Union & J.B. Coxwell Amphitheater |
VP Administration & Finance |
Director, Student Union |
Shall not be further delegated. |
|
Use of space in University Center & Fine Arts Center |
VP Administration & Finance AVP A&F (Smyth) |
AVP A&F (Smyth) Director, Business & Parking Services |
Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel. |
|
Use of Hayt Golf Learning Center |
VP Administration & Finance AVP A&F (Smyth) |
AVP A&F (Smyth) Director, Business Services |
Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel. |
|
Use of Parking Facilities, which includes:Contracts for lease, Agreements for the use of parking facilities |
VP Administration & Finance AVP A&F (Smyth) |
AVP A&F (Smyth) Director, Business & Parking Services |
Any further delegation of this authority should align authority with effective organizational assignments of responsibility and a copy provided to the Office of General Counsel. |